How do you ensure your team’s workload is balanced and everyone isn’t drowning in tasks? Enter Wrike’s Resources view and workload charts — the best way to manage your team’s work without breaking a sweat!

Now, you might be wondering, “What’s the difference between Resources view and workload charts?” Great question! Resources view allows you to zoom in on a specific project or folder and see who’s working on what and how much effort they’ve committed, while workload charts give you a broader look at your team’s commitments across all projects. Both tools share a similar goal: to optimize workload distribution.

Let’s look at both in more detail.

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Resources view

You have a lot of projects scattered across multiple departments, and you’re trying to figure out who can take on more work. Sounds like a headache, right? You need a clear workload view. 

With Wrike’s Resources view, you can see everyone’s allocated effort in one place, making it easy to balance the work. It’s perfect when you need to check in on an existing project or folder. Simply open it in Resources view to see the hours available for each role. 

Let’s say you’re working on the launch of a new website. If the project exists in Wrike, all you need to do is switch to Resources view, and bam! You see your designers, developers, and content creators listed there and how much effort they’re already committed to. 

screenshot of Wrike's Resources view, showing allocated effort

Workload charts

While Resources view is more project-centric, workload charts help you focus more on your team’s capacity, helping you balance workloads and ensure no one’s swamped or idle. 

Whether you’re looking at tasks from the entire account or just a specific portfolio of projects, these charts let you switch between a people-centric or project-centric overview, ensuring you’ve got flexibility at your fingertips.

Let’s look at an example of how workload charts could fit into your operations. You’re overseeing a creative team responsible for a series of content production tasks, including writing, design, and video production, each with its own set of deadlines. The project is ambitious, with tight deadlines and a need for precise resource allocation to avoid burnout and ensure timely delivery. 

product screenshot of wrike workload chart

Here’s how you can handle the project using Wrike’s workload charts:

  • Allocate tasks to each team member on the workload chart to ensure no one is overburdened.
  • Keep an eye on each person’s assigned tasks. For example, if your graphic designer has too many tasks in one week, it’s a sign to reassess.
  • Use the backlog box to shift less-critical tasks to a different time or reassign them to balance the workload.
  • If the workload chart shows that team members are consistently overloaded, consider additional resources, like hiring a freelancer.
  • The chart’s color-coded cells instantly tell you if someone is underloaded (white cells) or if there’s a risk of burnout due to overload (red cells).
  • As the project progresses, use daily, weekly, and monthly views to stay agile, making immediate adjustments to the plan to keep the workload sustainable.

Wrike’s workload management features align your team’s resources perfectly with your project needs. You can easily redistribute efforts and ensure your team isn’t overstretched. 

Derick Dahl, Director of Product Management at Sonance, says: 

“By using Wrike to redistribute high-priority projects more evenly across the team and schedule out other non-critical projects, the team gained more control over the work, tensions subsided, the quality of output increased, and, ultimately, output itself increased.” 

Now, that’s team management done smartly!

Wrike can seamlessly balance tasks and ensure your team can work sustainably, paving the way for success without burnout. 

Ready to take control of your team’s workload? Start your free two-week trial of Wrike today.